While spam, pop-ups, and hackers are a real threat to any small business network, there are 3 security measures that you should be focusing on FIRST before you do anything else…
Worry About E-mail Attachments, Not Spam
Sure, spam is annoying and wastes your time, but the REAL danger with spam is in the attachments. Viruses and worms are malicious programs that are spread primarily through cleverly disguised attachments to messages that trick you (or your employees) into opening them.
Another huge threat is phishing e-mails that trick the user by appearing to be legitimate e-mails from your bank, eBay, or other password-protected entity.
Here are 2 things you must have in place to avoid this nightmare:
Keep your anti-virus up to date and enabled. Okay, this sounds like a no-brainer, but it’s not uncommon for an employee to disable their anti-virus software unbeknownst to you. Which brings us to #2…
Train employees on what they are (and aren’t) permitted to do with the company’s computer, e-mail, Internet access, etc. One thing that should be on the list is that they should NEVER open suspicious attachments or respond to phishing e-mails. We highly recommend creating an AUP (acceptable use policy) to teach your staff what NOT to do.
Put monitoring software in place to not only maintain the health of employees’ desktops, but also to automatically “police” employees from accidentally (or intentionally) visiting a phishing web site, downloading a virus, or visiting questionable web sites and content online.
Fear Downloads Before Pop-Ups
Did you know that most computers and networks get infected with viruses because the user actually invited the threat in by downloading a file (screen saver, music file, PDF document, pictures, etc.).?
Again, this comes down to training the staff on what they can and cannot do with your computer network; but the best way to avoid this from happening is to remove the temptation by installing monitoring software that will prevent employees from downloading unsavory items to YOUR network. We also recommend installing and maintaining a good firewall, which will block Internet traffic to and from dangerous sites.
Lose Sleep Over Backups Before Hackers
You are more likely to lose data from hardware failure, accidental deletion (human error), flood, fire, natural disaster, or software corruption than a hacker. Sure, you should do everything to keep hackers out of your network, but not backing up your data to a remote location is crazy. At a minimum, you should have an onsite AND offsite copy of your data, and you should be testing your data backups regularly to make sure your data CAN be restored in the event of an emergency.
What You Don’t Know CAN Hurt You
Since we are on the subject of protecting your network, can I talk straight? 99% of the business owners I work with wait FAR too long to have us check and update their computer network’s health and security. Because they are not performing regular maintenance, almost every single network we review is completely overlooking these 3 security risks!
At some point, disaster will strike and they find themselves in a real mess with a network that is completely down (that’s when they call us in a panic). By then, the damage is done and it often costs thousands of dollars to restore their network back to normal. Even then it’s not uncommon for them to permanently lose irreplaceable accounting, client, and business data – not to mention hours of downtime.
What saddens me, even more, is the fact that almost every one of these costly disasters could have easily been prevented if someone had checked their network’s security and health to remove these threats on a regular basis. Which brings me to the reason I’m writing to you today…
No More Excuses! Our Free Network Health Check Will “Exorcise” The Demons Hiding In Your Computer Network
Since it’s Halloween, we’ve decided to “treat” all of our clients and friends to a FREE Network Health Check ($297 Value) between now and October 31, 2008.
For FREE, We Will Come To Your Office And…
Check your firewall, anti-virus, and security settings, as well as scan for spyware and hidden viruses.
Check your backup to see if it’s working properly and accurately.
Verify that you have the most up-to-date security patches installed properly; miss one critical update and you’re a “sitting duck.”
Diagnose slow, unstable PCs.
Perform a quick network “tune-up” to make programs and files load faster.
Why Should You Care About This?
Because your computer network is the core of running your business. Try to imagine what it would be like if you walked into your office one day to discover all of your data was lost or corrupt. That’s why this check-up and regular maintenance is so important.
REMEMBER: Keeping your network safe is a moving target; the security updates you installed today may be rendered useless tomorrow because new threats are emerging daily.
There are numerous system checks and updates that should be done on a daily basis to ensure maximum speed, performance, and security. Ignore them and your system will get progressively slower, unstable, and susceptible to viruses, spyware, and hackers.
So What’s The Catch?
We are giving this away to introduce everyone to our [NAME OF MANAGED SERVICES] plan.
This is quickly becoming our most popular service because it offers a simple, easy, and inexpensive way for businesses to eliminate their computer problems finally and forever. We take over complete responsibility for maintaining your network so you don’t have to worry about lost data, downtime, viruses, and other problems.
BUT—When you say “Yes!” to our Free Network Health Check, you are in no way obligated to do or buy anything, and you have our promise to NOT lay on the heavy sales pressure.
Here’s What You Need To Do Now:
To get your FREE, no-strings-attached Network Health Check, complete the enclosed Fast Action Response Form.
Or if you prefer to speak to me about this, call my office at 555-555-5555. After we receive your request, we’ll schedule a convenient time for one of our technicians to come onsite and conduct a complete health check of your network. When we’re done, we’ll give you a comprehensive, easy-to-read report that will show any problems, threats, or vulnerable areas that need to be addressed.
If we discover a problem, we’ll also provide you with a recommended action plan and fixed-fee
quote on what it will cost for us to resolve it and continue to maintain your network under our [Name of Managed Service Plan]. No hidden fees, no bait, and switch.
Should you decide to hire us to do the repair (you’re under no obligation), we’ll get to work on it immediately. If we find out everything is safe and secure, you’ll breathe a big sigh of relief knowing the true state of your network’s health and security—and then we’ll show you the fastest and easiest way to make sure it stays that way.
You Have Nothing To Lose And Peace Of Mind To Gain! But You Have To Hurry…… ….This Offer Is Only Good Until Friday, October 31st!
If you have questions related to this topic or IT issues in general, please feel free to contact us using the information provided below
Telephone: (408) 400-0232